Features

Everything Toutadmin does

The complete list, domain by domain. Every line is code that shipped and is tested, not an intention.

Foundation and organisation The employee's workspace Human resources Recruitment and talent Health, safety and works council Finance and administration Accounting, payroll and VAT Purchasing, stock and collections Projects, time and profitability Support and knowledge Operations and facilities Management and governance IT and development Compliance, corporate and personal data

121 · Items marked “module” are switched on from the console when you need them.

Foundation and organisation

What holds the rest together: accounts, reporting lines, and the vocabulary shared by every workspace.

Accounts and stackable roles: admin, HR, finance, IT, whistleblowing officer
Manager status derived from actual reporting lines, never granted by hand
Departments and teams, several managers per scope, links re-read on every request
Visual org chart, management included, and the people attached to nothing
Directory with search and filters, visibility controlled by administrators alone
Internal messaging, and the work mailbox collected read-only into the member’s space
Global search partitioned at the source: what you cannot see is not searched
Per-person notification centre, with read receipts
Bulk CSV import: checked preview, all-or-nothing write
Installation wizard, instance settings, seven unlockable modules
16 languages, 3 palettes, light/dark/system theme, responsive interface

Administration console

The employee's workspace

The page everyone opens in the morning: what concerns them, and nothing else.

Personal dashboard: manager, news, requests, documents awaiting acknowledgement
Leave, time-off, absence and remote-work requests: working days computed, weekends excluded
Up-to-date leave balance, history of adjustments with their reason
Payslips available, and kept fifty years in the digital vault
Personal calendar and shared team calendar
Weekly schedule, on-call duty, standby shifts
Assigned tools with their own login — no third-party password stored
Profile: photo, bio, phone, language, password, closing all sessions
Stopwatch time tracking for freelancers, one running entry at a time
Declaration of interests and gifts, visible to oneself only

Employee workspace

Human resources

The employee file, from arrival to departure, with the deadlines that go with it.

Request approval with balance deduction, reasoned refusal, cancellation that credits back
Payslips: creation, payment tracking, batch generation
Company documents with named acknowledgement of receipt
Training: catalogue, sessions, enrolment, cost and duration
Annual reviews: campaign, template, written record
Onboarding and offboarding: tracked checklists, owner and due date per task
Skills and certifications, with renewal dates and early warning
One-to-ones: shared summary, manager's private notes kept apart
Digital vault still reachable after departure, documents sealed by their fingerprint
Simple electronic signature: ordered circuit, fingerprint, seal, certificate
Fixed-term contracts: the account closes itself on the day

Human resources

Recruitment and talent

From applications to day one, with no spreadsheet in between.

Job openings and applications tracked stage by stage
CV intake: PDF, DOCX or text, written outside the repository
Content extraction and a searchable CV library
Weighted criteria, score, threshold, ranked applications
A hired candidate flows straight into the onboarding checklist
Internal surveys and workplace barometer, anonymous by construction
Under five answers, no result is shown

Internal requests

Health, safety and works council

Obligations that must be written down, and that remind you of themselves.

Risk assessment register: work units, hazards, rating, measures, dated review
Register of accidents at work and near misses, days lost
Protective equipment: named issue, validity period, replacement
Medical check-ups: hiring, periodic, return to work, on request
Works council: elections, electorate, anonymous ballot, mandates and their expiry
Council meetings, benefits and services for employees
The management workspace closes itself when the mandate ends

Health and safety at work

Finance and administration

Third parties, contracts, the money coming in and the money going out.

Customers and suppliers, full record: contacts, contracts, invoices
Contracts and above all notice periods: the deadline to terminate is computed and flagged
Invoices both ways, gross computed, lateness derived from the due date
Budgets by department and financial year, consumption aggregated automatically
Expense claims: submission, approval, reimbursement — never one without the other
Supplier compliance documents, dated and flagged forty-five days before expiry
Scored supplier reviews, the latest one standing rather than the average
Multi-currency with the rate frozen when each document is issued
Recurring billing: the subscription is the mould, the invoice is the document
Automatic reading of incoming invoices and IMAP capture of an accounting mailbox

Finance and administration

Accounting, payroll and VAT

Modules, off by default, that switch on when you need them.

Double-entry accounting: chart of accounts, journals, trial balance, general ledger
An unbalanced entry is refused, and the message says by how much
An invoice becomes a journal entry in one click; CSV export for your accountant
Payroll engine: configurable rates, gross to net, employer contributions, total cost
Detailed payslip line by line, batch generation, simulator
VAT returns: output, input, split by rate, credit carried forward
A filed return is never recomputed: it is a record, not a dashboard
E-invoicing: EN 16931 checks, CII XML and Factur-X (PDF/A-3)
Treasury: accounts, movements, reconciliation, twelve-week forecast
Fixed assets: straight-line and declining depreciation, net book value

Double-entry accounting

Purchasing, stock and collections

What you order, what you receive, what you are invoiced — and what you are owed.

Purchase requests approved by the manager, then by finance above the threshold
Purchase orders, goods receipts, and three-way match: ordered, received, invoiced
Receiving more than ordered is refused; an invoicing gap is named, not blocked
Items, movements, reorder level: stock is the sum of its movements
A line linked to an item enters stock the moment it is received
Aged customer balance by lateness bracket
Staged reminders: first notice, chaser, formal notice, based on what was already sent
Every reminder recorded with its level and date

Stock and purchasing

Projects, time and profitability

Knowing where a project stands, and what it actually cost.

Projects attached to a client, a department, a team and a lead
Dated milestones and tasks in columns by status, with priority and estimate
Time logged against project and task, at most 24 h per entry
Profitability: hours, cost at the hourly rate, remaining margin, share of budget used
Three circles of rights: finance, the lead, the members
Time per person, and project health on the management dashboard

Projects, milestones and profitability

Support and knowledge

Internal and customer requests in one flow, and answers that stay.

Internal and customer tickets, priority, origin, assignment
First-response target derived from priority, recomputed from the opening time
Internal notes invisible to the requester, and not counted as a reply
Partitioned by category: an HR request does not leave HR
Knowledge base by category, full-text search, adjustable scope
Indicators: open tickets, overdue, average delay

Support and tickets

Operations and facilities

Scheduling, quality, rooms, vehicles, the front desk.

Schedule per person and per day: shifts, on-call, standby, remote work
Overlap or approved absence: the slot is refused as it is created
Reusable rotations, night shifts, weekly publication
Who is on call right now, with their number
Quality: non-conformities, root causes, corrective actions and effectiveness checks
Internal audits: findings, summary, a finding promoted into a non-conformity
Equipment assigned and returned, with the history of holders
Rooms and bookings, an overlap refused while naming who holds the slot
Fleet: servicing, roadworthiness, insurance, claims, mileage
Front desk: visitor register, an on-site list, incoming and outgoing mail

Scheduling, rotations and on-call

Management and governance

What management looks at, and what it decides.

Dashboard: headcount, absences, invoiced, margin, payroll cost, cash, support load
Objectives and key results, each on its own scale, decreasing ones included
Meetings: convening, agenda, attendance ticked, minutes
Register of decisions with their rationale — what you look for two years later
Assigned actions with owner and due date, attached to their decision
Risk register: gross and residual rating, 5 × 5 matrix, treatment, review
Company events: capacity, automatic waiting list, attendance, budget
Deadlines from every workspace consolidated into one sorted list

Management and governance

IT and development

The software estate, the accounts, the incidents, and what the team ships.

Software estate: seats treated as a constraint, annualised cost, renewals
Application access review: closed accounts first, then admin rights
IT incidents, timestamped, with mean time to restore actually measured
Service catalogue: criticality, owner, repository, documentation
Release register per environment and delivery indicators
Backups: hourly archive, integrity verified, restore, off-site copy
Scoped read-only REST API, signed outgoing webhooks
Full instance export as JSON, documents included, secrets excluded

Software estate and access

Compliance, corporate and personal data

What a company must be able to prove, kept up as you go.

Share register: holdings derived from movements, a transfer written in both legs
Corporate mandates with duration, revocation, and expiry flagged in advance
General meetings: quorum in shares, resolutions, votes, minutes
Delegations of authority: scope, ceiling, duration, expiry flagged
Conflicts of interest and gifts: everyone declares for themselves, administration reviews
Encrypted internal whistleblowing channel, appointed officers, anonymous follow-up by code
Timestamped audit log, exportable, and sealed by fingerprint chaining
GDPR: processing register, right of access exported, reasoned erasure
Configurable approval flows: forms, thresholds, approvers by role